Legal Office Manager

A leading international law firm who has an excellent reputation are currently looking to recruit a Legal Office Manager to ensure an efficient and effective administration service is provided to the Birmingham office in order to provide for the smooth operation of the day to day business of the firm. 
 
The firm offer competitive salary bandings, flexible working, benefits package, laptop and company phone.
 
You will be working alongside the Senior Operations Manager and Support Services Directors to ensure a firm wide consistent and on-budget approach to the provision of administration services.
 
Duties include

- Liaising with library regarding books, journals and other research materials
- Liaising with T&H IS Department on all office IS matters including training requirements, telephone systems, web conferencing, fault reporting, printers, system upgrades
- Assistance with planning and logistics of deployment of technology
- Liaison with Finance department to ensure no un- budgeted expenditure is incurred
- Approval of Birmingham Operations budgeted items prior to submission to Finance for payment
- Liaison with Marketing department on all Marketing activities in the Birmingham office, including
- Ensuring adequate up to date marketing materials are displayed in reception
- Organising and assisting as requested with staff and marketing events
- Assisting with planning and management of seminars
- Liaison with the Birmingham Lexcel Partner to ensure office and support staff adherence to the firm wide file management policies and procedures
- To assist with local induction of new joiners
- Liaison with Secretarial Services manager in supervision of PA's and TA's   
- Responsibilities include holiday approvals, allocation of support to Fee earners (for PA's)  and ensuing adequate cover is provided during absence periods.
- Handling maintenance issues
- Liaising with office cleaners
- Management of security arrangements including access passes for permanent and temporary staff. 
- Supervision of General Office and Central Registry staff including holiday approvals and ensuring adequate cover is provided during absence periods.
- Responsibility for stationery stocks and other office equipment.  Monitoring orders and approval of budgeted costs
- Coordination of the office Evolvi rail and hotel booking procedures
- Management of incoming and outgoing post, faxes and DX, collections and deliveries
- Responsibility for the Central Registry function, recording and retrieval of deeds and archiving and retrieval of files
- Liaison with Front of House in London and Birmingham to oversee the operation of the following activities 
- Ordering and maintaining adequate refreshments, catering supplies and flowers
- Arranging appropriate newspaper and magazine subscriptions for the reception area
- Presentation, booking and set up of meeting rooms including Web conferencing/AV and catering facilities
- Meeting and greeting visitors including internal guests and arrangements for desks for internal guests
- Liaison with Facilities Manager to oversee the operation of the following activities 

 
Apply now to be considered for immediate interview

More information

For more information about this role and to apply, please contact Gemma Taylor at G2 Legal on 0161 207 2000 or forward an up to date copy of your CV.

PQE, years of experience and salary levels are shown purely as a guide. We will consider applications from candidates that can demonstrate the skills or experience required for this role.

Job reference: 1283918-1-GT-23

Company Benefits

  • a
    25 days holiday per annum
  • c
    Company Pension Scheme
  • e
    Critical Illness and Private Medical Insurance
  • j
    Free/Subsidised Gym Membership
  • u
    Eye Care
  • v
    Employee Assistance Program
  • œ
    Legal 500

Apply for Legal Office Manager

Reference: 1283918-1-GT-23 | Location: Birmingham

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