Legal Secretary

An exciting opportunity has arisen for an experienced Legal Secretary/Senior Legal Administrator to join a leading international law firm in its Edinburgh office. 

You will be working within the legal support team to act as a point of contact for fee earners and the completion of their work. You will provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service. The role with undertake all aspects of a Legal Secretarial/Senior Legal Administration role, and where appropriate, manage the workflow by utilising Administrative Assistants and Document Production, retaining ownership and accountability of all tasks through to completion.

Previous Legal Secretary/Senior Legal Administration/Legal PA experience is essential for this role as you will be required to hit the ground running.

The firm offers competitive salary bandings, excellent benefits package, and long-term progression.

Duties include:

- Manage the production of documents and check returned work produced by the Document Production team/speech recognition for accuracy/formatting before it is passed to the relevant lawyer
- Taking and making client related calls, dealing with and handling message taking as appropriate
- Responsible for files to be opened and closed and supervise general filing requirements and record keeping and production of engagement letters ensuring compliant at all times
- Manage diaries, ensuring they are up-to date, anticipating requirements e.g., associated travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing, and circulating papers
- Arrange for the preparation and collation of internal sector newsletters and briefings
- Arrange photocopying, printing, organising couriers, sending out letters, faxes
- Receiving instructions via digital dictation for tasks and acting upon the same
- Monitor post and/or emails and dealing with as appropriate ensuring all client related correspondence is passed onto an appropriate fee earner and actioned as necessary; proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing
- Liaising with and taking direction from your Legal Support Manager
- Assisting fee earners with billing related tasks
- Reviewing and updating time allocation and disbursements ensuring appropriate matter allocation
- Supporting the co-ordination of the WIP process
- Dealing with matter related finance administration to include APRs, BACs, TTs
- Online applications e.g., Companies House, Land Registry, Searchflow, CRU forms
- Undertaking searches and completion of requisite forms and submission

For more information, please apply now or contact Gemma Taylor at G2 Legal.

More information

For more information about this role and to apply, please contact Gemma Taylor at G2 Legal on 0161 207 2000 or forward an up to date copy of your CV.

PQE, years of experience and salary levels are shown purely as a guide. We will consider applications from candidates that can demonstrate the skills or experience required for this role.

Job reference: 1202526-1-GT-44

Company Benefits

  • a
    25 days holiday per annum
  • c
    Company Pension Scheme
  • d
    Life Assurance
  • e
    Critical Illness and Private Medical Insurance
  • k
    Income Protection
  • u
    Eye Care
  • v
    Employee Assistance Program
  • Holiday Exchange Scheme
  • œ
    Legal 500

Apply for Legal Secretary

Reference: 1202526-1-GT-44 | Location: Edinburgh City

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